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How to reply to a confirmation email, with examples

A confirmation email often needs only a two-line reply, and some don't need one at all. Here is how to answer each kind, with examples you can copy.

By David Ray · Updated November 3, 2026 · 2 min read · How we research

Quick answer

Reply to confirmations from people, such as an interview, meeting or appointment, with a short thank-you that repeats the key detail: "Thank you for confirming. I'll see you on Tuesday, May 5 at 10 a.m." Don't reply to automated confirmations like order receipts or booking emails sent from a no-reply address. Save them instead.

Does it need a reply?

ConfirmationReply?
Job interviewYes, briefly.
Meeting with a client or colleagueYes, or accept the calendar invite.
Appointment with a doctor, salon or serviceOnly if asked to confirm.
Online order or booking receiptNo. Keep it for your records.
From a no-reply addressNo. Replies usually aren't read.

Replying to an interview confirmation

Subject: Re: Interview confirmation

Dear Ms. Patel,

Thank you for confirming. I look forward to meeting you on Tuesday, May 5 at 10:00 a.m. at your Main Street office.

Best regards,
Jordan Lee

If anything is unclear, such as the address, who you'll meet or what to bring, ask in the same reply.

Replying to a meeting confirmation

Hi Sam,

Thanks for confirming. See you Thursday at 2 p.m. on Zoom. I'll bring the latest numbers.

Best,
Alex

Confirming an appointment

Hello,

Yes, I confirm my appointment on Friday, June 12 at 3:30 p.m. Thank you.

Maria Gomez

If the email asks you to reply "YES" or click a button, do exactly that.

If you need to change the time

Hi Sam,

Thank you for confirming. Unfortunately something has come up on Thursday. Could we move to Friday at the same time, or Monday morning?

Sorry for the change, and thanks for your flexibility.
Alex

Tips

Questions people ask

Do you need to reply to a confirmation email?
Reply when a person sent it, such as for an interview or meeting. Automated confirmations, like order receipts, don't need a reply.
How do you reply to an interview confirmation email?
Thank them, confirm the date, time and place, and sign with your full name. Two or three sentences is enough.
What do you say when confirming a meeting by email?
Something like: "Thanks for confirming. See you Thursday at 2 p.m."
Should I reply to a confirmation email from a no-reply address?
No. Replies to no-reply addresses usually aren't read. Use the contact details in the email if you need to make a change.
Sources checked

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